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Privacy Policy | Griffin Payroll LLP

Privacy Policy

Effective Date: 14th April 2025

1. Who We Are

Griffin Payroll LLP is a limited liability partnership registered in England and Wales, specialising in payroll management and related services for UK businesses.

  • Company name: Griffin Payroll LLP
  • Company registration number: OC420341
  • Registered office: Highland House, 165 The Broadway, London, England, SW19 1NE
  • Email contact: payslips@griffinpayroll.com
  • Data Protection Lead: Partner

2. What Data We Collect

We may collect and process the following types of personal data:

For Clients (Employers):

  • Contact name and business information
  • Email address and phone number
  • Company registration details
  • Billing and payment information

For Client Employees:

  • Full name and contact details
  • Date of birth
  • National Insurance number
  • Payroll number or employee ID
  • Salary and benefits details
  • Bank account information
  • Tax code and deductions
  • Pension contributions
  • Employment start/end dates

3. How We Collect Data

  • Direct communication (email, phone, contact forms)
  • Documents or data provided by clients
  • Secure client portals or payroll software integrations
  • Regulatory agencies such as HMRC

4. How We Use Your Data

  • Deliver payroll services and process employee payments
  • Submit required information to HMRC
  • Generate payslips and P60s
  • Administer pensions and statutory payments
  • Maintain financial records

We process your data under the following legal bases:

  • Contractual necessity
  • Legal obligation
  • Legitimate interest

5. Who We Share Data With

  • HMRC
  • Pension scheme providers
  • Payroll software providers
  • Accountants and advisers
  • Third-party service providers (only as needed)

6. Data Retention

We keep data only as long as necessary to:

  • Provide our services
  • Comply with legal obligations (e.g., 6 years for payroll records)
  • Resolve legal disputes

7. Data Security

  • Secure encrypted storage
  • Access controls and user authentication
  • Regular cybersecurity reviews
  • Ongoing staff training

8. Your Rights

You have the right to:

  • Access your data
  • Correct inaccuracies
  • Request deletion
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please email us at [Insert Email].

9. International Transfers

We do not transfer personal data outside the UK/EEA unless appropriate safeguards are in place (e.g., Standard Contractual Clauses).

10. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

Contact Us

Griffin Payroll LLP
Highland House, 165 The Broadway, London, England, SW19 1NE Company status
Email: payslips@griffinpayroll.com
Registered in England and Wales